Absolute Recruit (”We”) are committed to protecting and respecting your privacy.
Any mention of “Our Group” means our subsidiaries (Trading as: Absolute Accountancy Recruitment, Absolute IT
Recruitment), our ultimate holding company and its subsidiaries, our associated
companies as defined in section 1159 of the UK Companies Act 2006 (our Group).
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be
processed by us.
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the
Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across
EU member states, enhancing privacy rights for individuals and providing a strict framework within which
commercial organisations can legally operate.
Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR is applicable in the UK from
25th May 2018. The Government intends for the GDPR to continue in UK law post Brexit and has therefore enforced
the Data Protection Act 2018.
Please read the following carefully to understand our views and practices regarding your personal data and how we
will treat it. For the purposes of data protection legislation in force from time to time the data controller is Absolute
Accountancy Recruitment Limited of Suite 3, Floor 3, The Gate House, Fretherne Road, Welwyn Garden City,
Hertfordshire, AL8 6NS.
Our nominated representative is Chantal Estevez-Carrera.
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment
Businesses Regulations 2003 (our business).
We collect the personal data of the following types of people to allow us to undertake our business;
We collect information about you to carry out our core business and ancillary activities.
This is information about you that you give us by filling in forms on our site www.absolute-recruit.com (our site) or
by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to
use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or
other social media functions on our site, enter a competition, promotion, or survey, and when you report a problem
with our site.
The information you give us, or we collect about you may include your name, address, private and corporate email
address and phone number, financial information, compliance documentation and references verifying your
qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links
to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate
With regard to each of your visits to our site we will automatically collect the following information:
Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet,
your login information if applicable, browser type and version, [browser plug-in types and versions,] [operating
system and platform];
Information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from
our site (including date and time), products you viewed or searched for’ [page response times,] [download errors,]
[length of visits to certain pages,] [page interaction information (such as scrolling, clicks, and mouseovers),]
[methods used to browse away from the page,] and any phone number used to call our customer service number.
This is information we obtain about you from other sources such as [LinkedIn and other social media, corporate
websites, job board websites, online CV libraries, your business card, personal recommendations]. In this case we
will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we
hold personal data about you, the source the personal data originates from and whether it came from publicly
accessible sources, and for what purpose we intend to retain and process your personal data.
We are working closely with third parties including companies within our Group, business partners, subcontractors
in technical, professional, payment and other services, advertising networks, analytics providers, search information
providers, credit reference agencies, professional advisors. We may receive information about you from them for
the purposes of our recruitment services and ancillary support services.
We use information held about you in the following ways:
To carry out our obligations arising from any contracts we intend to enter into or have entered into between you
and us and to provide you with the information, products and services that you request from us, or we think will be
of interest to you because it is relevant to your career or to your organisation. To provide you with information
about other goods and services we offer that are similar to those that you have already purchased, been provided
with, or enquired about. The core service we offer to our candidates and clients is the introduction of candidates to
our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting
individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
Our legal basis for the processing of personal data is our legitimate interests, described in more detail below,
although we will also rely on contractual obligations to which you are subject, legal obligations and consent for
specific uses of data.
We will rely on contractual obligations if we are negotiating or have entered into a placement agreement with you or
your organisation or any other contract to provide services to you or receive services from you or your organisation.
We will rely on legal obligation in some cases, where we are required by law or regulation to process your data.
We will in some circumstances rely on consent for uses of your data. Where we rely on consent, you will be asked for
your express consent. An example of when we will rely on consent as the legal basis for processing your data is when
we process your data for marketing purposes.
Our legitimate interests in collecting and retaining your personal data are described below:
As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment,
temporary worker placements or independent professional contracts. The exchange of personal data of our
candidates and our client contact details is a fundamental part of this process.
To support our candidates’ career aspirations and our clients’ resourcing needs, we require a database of candidate
and client personal data. The database will contain historical information as well as current resourcing requirements.
To maintain, expand and develop our business we need to record the personal data of prospective candidates and
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by
email or by an online process for the specific activity we require consent for and record your response on our
system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this
particular processing at any time.
We will also use your data:
We do not undertake automated decision-making or profiling. We use our computer systems to search and identify
personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process. If automated decision-making or profiling is used, we will provide information about how decisions are made, the significance and the consequences of the decision-making.
You may refuse to give us your personal and sensitive personal data. Furthermore, you have the right to ask us to
delete, change or stop processing your data that we have already received or collected. If you do not provide us with
personal or sensitive personal data, or if you request a restriction of processing however, we may not be able to
provide you with the services that you have requested and that are stated in this policy.
good experience when you browse our website and also allows us to improve our site. For detailed information on
the cookies we use and the purposes for which we use them see our Cookie notice https://absolute-recruit.com/cookie-policy/
We will share your personal information with:
We will disclose your personal information to third parties:
The lawful basis for the third-party processing will include:
Their own legitimate interests in processing your personal data, in most cases to fulfil their internal resourcing
The data that we collect from you may be transferred to, and stored at, a destination outside the European
Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment
services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This
includes staff engaged in, among other things, our recruitment services, and the provision of support services. By
submitting your personal data, you agree to this processing. We will take all steps reasonably necessary to ensure
that your data is treated securely and in accordance with this privacy notice.
All information you provide to us is stored on secure servers. Any payment transactions will be encrypted [using SSL
technology]. Where we have given you (or where you have chosen) a password which enables you to access certain
parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our
best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any
transmission is at your own risk. Once we have received your information, we will use strict procedures and security
features to try to prevent unauthorised access.
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our
legitimate interests and that you are happy for us to do so. Accordingly, we have a data retention notice and run
data routines to remove data that we no longer have a legitimate interest in maintaining.
We do the following to try to ensure that the data we hold on you is accurate:
We segregate our data so that we keep different types of data for different time periods.
The criteria we use to determine whether we should retain your personal data include:
We may store and handle your data in the following ways:
For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing
them with artificial identifiers, or pseudonyms.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you
(before collecting your data) if we intend to use your data for marketing purposes or if we intend to disclose your
information to any third party for marketing purposes. We will collect express consent from you, if legally required,
prior to using your personal data for marketing purposes. You can exercise your right to accept or prevent processing
for marketing purposes by checking the boxes on the forms we provide you when we collect your data.
You can also exercise the right to not have your data used for marketing purposes at any time by contacting us at
email@example.com or by post at; The Gate House, Suite 3, Floor 3, Fretherne Road, Welwyn Garden City,
Hertfordshire, AL8 6NS. Our site may, from time to time, contain links to and from the websites of our partner
networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites
have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please
check these policies before you submit any personal data to these websites.
The GDPR provides you with the right to:
Request correction of the personal information that we hold about you. This enables you to have any incomplete or
inaccurate information we hold about you corrected.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information
where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove
your personal information where you have exercised your right to object to processing (see below).
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third
party) and there is something about your particular situation which makes you want to object to processing on this
ground. You also have the right to object where we are processing your personal information for direct marketing
Request the restriction of processing of your personal information. This enables you to ask us to suspend the
processing of personal information about you, for example if you want us to establish its accuracy or the reason for
Request the transfer of your personal information to another party in certain formats, if practicable.
Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The
ICO can be contacted through this link: https://ico.org.uk/concerns/
Access to information
The Data Protection Act 2018 and the GDPR give you the right to access information held about you. We also
encourage you to contact us to ensure your data is accurate and complete. Your right of access can be exercised in
accordance with the Act and the GDPR.
A subject access request should be submitted to firstname.lastname@example.org. No fee will apply unless the
requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive
character. In such circumstances, we may charge a fee or refuse to act on the request.
Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified
to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to Chantal
Estevez-Carrera, email@example.com, or by post; The Gate House, Suite 3, Floor 3, Fretherne Road,
Welwyn Garden City, AL8 6NS.